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| Document Management System |
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DMS is a web based document management system. It supports its users by managing documents in most popular formats. Rhytha DMS aims to fulfill all phases of document lifecycle. You can create and develop documents by using office software. You can publish, search, and manage the versions of documents. Further, you can communicate with some other users directly or via e-mail… It is the attempt of the conversion of an easy to use und easy to extend document management system.
- Provide integration between PC Desktop applications and a storage system/database
- Common storage system for electronic documents
- Deployed mostly for Project groups or Workgroups
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Salient Features of DMS :
A Document Management System typically includes:
- Imaging, the scanning of paper documents
- Indexing of documents using appropriate tags or keywords
- Version control of documents
- Storage of electronic versions of the documents in a database
Documents can be of any file format
- Word Processing (Word, WordPerfect, etc.)
- Spreadsheet (Excel, )
- Adobe PDF format
- Picture or Video Clip (JPG, GIF, TIF, MPEG, RM)
- Sound Clip (AU, WAV, RA)
Integrated OCR :
- In this Document Management System we have an integrated OCR functionality for easy in-built scanning workflow
- Which aid to scan the documents for uploading in to the system directly, which reduces manual work and errors.
DMS work flow
The documents can be passed on to multiple users within the organization for viewing, modifications, comments and approvals. DMS provides an integrated document workflow to route the documents in a corporate decision making process.
DMS has a in-built Check In/Checkout feature which locks a document on editing. Only authenticated users have access to the documents stored in the DMS. |
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DMS Access Control :
A web based administration module determines access security, user level permissions; create/delete groups, users and objects such as volume, cabinets, folders, and documents. Users accessing the DMS have one of the three roles - Administrator, Group Manager, and User. Each role has different set of profile in privilege access.
Group Managers have rights based on the privileges assigned to them by the admin on one or more groups.
Users have rights based on the privileges assigned to them by the administrator or group manager.
Version Control :
- In DMS Version Control plays a vital role to preserve the documents upto date based on usage. Version Control with document check-in and check-out.
- Version Control is the management of multiple revisions of the same unit of information.
- Changes to these documents are identified by incrementing an associated number or letter code, termed the “revision number”, “revision level”, or simply “revision” and associated historically with the person making the change. A simple form of revision control, for example, has the initial issue of a drawing assigned the revision number “1”. When the first change is made, the revision number is incremented to “2” and so on.
Security, Privacy and Integrity :
- DMS offers multi level security for sharing of information, document. Information security is the process of protecting data from unauthorized access, use, disclosure, destruction, modification, or disruption. DMS achieves the common goals of protecting the confidentiality, integrity and availability of information.
- 128 bit SSL authorized login.
- All documents and information's are secured based on the privilege access control.
- The integrity of all documents uploaded maintained.
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